Finance Division Information
Budgeting is an essential element of the financial planning, control, and evaluation process and is the City’s annual financial operating plan. The budget document represents the policy direction set by the City Council through a strategic five-month collaborative process between the City Council, City staff, and the public to prepare the financial blueprint for the upcoming year. The Finance Division prepares the budget work papers and works with Administration and departments to compile the data and information necessary to calculate budget estimates. Once all the departments have submitted their budget estimates they are given to the Finance Division. Finance Division responsible for compiling the final document including budget detail, fund balance, revenue and expenditure schedules, budget notes, and to prepare the calculation of the Appropriations Limit for Administration to submit along with the final budget to the City Council for adoption. The budget document is intended to give a comprehensive view of the City’s day to day operations and capital improvement projects. The City operates on a fiscal year basis, and the budget begins July 1st through June 30th of each year.
The Finance Division functions include a variety of required financial reporting to the City Council, management, State of California, County of Los Angeles, Department of Finance, and other outside entities. The Administrative Services Manager oversees the financial obligations of the City and is responsible for the preparation of the City’s financial reports, the State Controller’s Report, and the overall functions of the division, the coordination of the annual audit of the City’s financial transactions, and preparation of reports for independent audits by the County of Los Angeles, MTA, and the State.
The accounts payable function processes warrants (checks) on the 15th and 30th of each month and the City Council approves all payments. The City Council meets on the 2nd and 4th Tuesday of each month. Purchasing procedures require that all requests for payments of goods and services be submitted with an approved Purchase Order (PO). Original invoices are required before payments are made and must be submitted to the following address:
City of San Dimas
Attn: Accounts Payable
245 E. Bonita Avenue.
San Dimas, CA 91773
Before any payments are processed, a W-9 form is required. All purchases and payments are approved by the appropriate manager before being submitted to Finance for payment.
The accounts receivable function processes all payments made to the City in the form of direct deposits, business licenses, permits, parking citation deposits, and all other forms of payment due to the City. The accounts receivable front desk also serves as the Receptionist for the incoming phone inquiries, distribution of mail, banking functions, and general assistance to the public.
The payroll function is processed on a bi-weekly basis for all employees. There are currently 74 full-time salaried employees in the current budget and approximately 99 part-time hourly employees. The number of part-time hourly employees varies by the season, the summer season having more part-time employees to fulfill all the recreation and swim programs offered by the City. The payroll functions also include the filing of quarterly taxes, processing of annual W2’s, and reports to the Internal Revenue Service, the Employment Development Department, Equal Employment Opportunity Department, and the Department of Labor on wages and or statistics of City staff as required by law and/or statute.
The City has an Investment Policy approved annually by the City Council. The main criteria for selecting investments are Safety, Liquidity, and Yield. The City recognizes that it has an equal obligation to be aware of the social and political impacts of its investments, and, subsequently, to act responsibly in making its financial decisions.
For those looking to collect unclaimed property identified by the city, please fill out the below-unclaimed property form and return to the Administrative Services Department, located at 245 E. Bonita Avenue, San Dimas, CA, 91773.