Enterprise Catalog

Enterprise Systems Catalog

ProductVendorPurposeData CategoryCustodianCollection frequency
AeroHiveAeroHiveWiFi ManagementOtherInformation SystemAs Needed
AccelaAccelaLand Management, Permits, Planning, Code EnforcementApplication TrackingCitywideAs Needed
Active NetworksActivenetRecreation Class and Facilities SchedulingRecreation SoftwareParks and Recreation DepartmentAs Needed
ArcGIS/ArcSDE ServerESRIGIS Software MappingGISPublic Works DepartmentAs Needed
ArborAccessWCAInventory and Tree ManagementTrackingParks and Recreation DepartmentAs Needed
AutoCad Civil 3DAutoDeskComputer Aided Design and DraftingEngineeringPublic Works DepartmentAs Needed
Business LicenseAccelaBusiness License ManagementBusiness LicenseFinance DivisionAs Needed
CalOppsFoster CityEmployee RecruitmentApplication TrackingPersonnel DivisionAs Needed
CaselleCaselleCash Receipts, Accounts Receivable, Purchasing, Accounts Payable, Budget and General LedgerFinancial SystemFinance DivisionDaily
CaselleCasellePayroll and Human ResourceFinancial SystemFinance DivisionAs Needed
Connect ExplorerEagleViewAerial Imagery MapOtherInformation SystemAs Needed
CodeRedECNPublic Emergency NotificationOtherInformation SystemAs Needed
CrashPlanCrashPlanBackupData StorageInformation SystemAs Needed
GovClarityDigital Map ProductsGIS Map ViewerGISInformation SystemAs Needed
Gov QAGov QAPublic Records RequestApplication TrackingCity ClerkAs Needed
LaserFicheECS ImagingDocument Scanning/Records ManagementDocument ManagementInformation SystemAs Needed
Microsoft AzureMicrosoftBackupOtherInformation SystemAs Needed
Microsoft Office 365 E1MicrosoftEmail, OneDrive, Sharepoint etc.OtherInformation SystemAs Needed
Microsoft Office Suite 2019MicrosoftWord, Excel, Access, Outlook, Powerpoint, etc.OtherInformation SystemAs Needed
Municipal CodeQuality Code PublishingOnline Search Tool for Municipal CodeOtherCity ClerkAs Needed
ShorTelMitel/ShoreTelPhone System, Voicemail, desk and mobile connectOtherInformation SystemAs Needed
NetFileNetFileCampaign Disclosure Forms and StatementsOtherCity ClerkAs Needed
PetroVend PhoenixOPW SystemFleet Fuel Management and DeliveryOtherPublic WorksAs Needed
RealQuestCoreLogicProperty and Ownership SearchGISInformation SystemAs Needed
Sales & Property TaxHDL CompaniesSales Tax InformationOtherFinance DivisionAs Needed
SQLMicrosoftDatabaseOtherInformation SystemAs Needed
UbiquityUbiquity NetworksWiFi ManagementOtherInformation SystemsAs Needed
ViebitLeightronixCity Council Streaming/Video On DemandOtherInformation System & City ClerkAs Needed
VM/VsphereVMWareVirtualization of Server InfrastructureOtherInformation SystemAs Needed
Website – sandimasca.govHighpointWebsite Content ManagementWeb SiteInformation SystemAs Needed
WinCitePhoenix GroupOvernight and RV/Trailer Parking PermitPermit SystemAdministrationAs Needed

 

Senate Bill 272

An enterprise system is a software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:

  • A multi-departmental system or a system that contains information gathered about the public.
  • A system that serves as a source of data within an agency.

An Enterprise System does not include any of the following:

  • Information Technology security systems, including firewalls and other cybersecurity systems.
  • Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
  • Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.
  • Systems related to 911 dispatch and operation or emergency services.
  • Systems that would be restricted from disclosure by Section 6254.19.
  • The specific records that the information technology system collects, stores, exchanges or analyzes.

 

Requirements

Create a catalog of enterprise systems, containing:

  • Current system vendor
  • Current system product
  • System’s purpose
  • A description of categories or types of data
  • The department that is the prime custodian of the data
  • The frequency that system data is collected
  • The frequency that system data is updated
  • To make the catalog publicly available upon request
  • To post the catalog in a prominent location on the agency’s website

 

Exception

If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency might instead provide a system name, brief title or identifier of the system.

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